Child documents checklist: what every parent should keep
The documents worth keeping for each child, in one place — birth certificate, passport, medical and vaccination records, school papers and travel consent. Create a profile per child, store the documents in your family vault, and set reminders before anything expires. School and travel rules vary, so always check your country's and school's requirements.
Birth certificate (and any official translation you have)
Passport or national ID, with its number and expiry date
Visa or residence permit, if your family needs one
Medical records: doctor reports, allergies and test results
Vaccination records and immunisation certificates
Health insurance policy or card
For school
Enrollment and registration documents
Previous school reports, transcripts or certificates
Proof of address, if the school asks for it
Required vaccination or medical forms — requirements depend on the school and country, so check them
For travel
Each child's own passport and any required visa
Child travel consent form when a child travels with one parent or another adult — requirements vary, so check your destination's rules
Birth certificate, in case proof of relationship is requested
Vaccination records, if the destination requires them
Keep it organized and current
Keep one profile per child so each child's documents stay together
Set a “valid until” date on each passport and certificate to get an email reminder before it expires
Save key documents to your phone in advance for offline access when you travel
Share a document with a school or relative through a link that expires and can be revoked
FAQ
What documents should I keep for my child?
At minimum a birth certificate, passport or ID, medical and vaccination records, health insurance and school papers. Keep them together in a profile for each child and add expiry dates where they apply.
What do children need to travel internationally?
Usually their own passport and any required visa, and sometimes a travel consent form or birth certificate. Rules vary, so check your destination's and airline's requirements before you go.
What documents are needed for school enrollment?
Often a birth certificate, proof of address, previous school records and vaccination forms — but it depends on the school and country. Check your school's exact requirements.
Who can see my child's documents?
Only the people in your family that you invite. Access is isolated at the database level (row-level security), so no one outside your family can see your child's documents.
Can I get reminders before a child's passport expires?
Yes. Set a “valid until” date on each child's passport and a reminder arrives by email before it expires. The reminder comes 30, 7 and 1 day before that date.