Collect candidate
and employee documents —
with one link
Create a document checklist, send it over WhatsApp, and see who is complete — without messy chats or spreadsheets.
See the document flow demo →🔒 Controlled access · Secure links · AI/OCR only when enabled
Common document problems
- •KTP, CVs, certificates, and contracts arrive in different chats.
- •HR has to remind candidates one by one.
- •Owners cannot see who has completed their documents.
- •Sensitive documents sit in WhatsApp with no clear access control.
From candidate link to a clear document board
The candidate opens a WhatsApp-ready link, uploads the requested files, and the company sees status without chasing every document manually.
Who it's for
- ✓ Restaurant, villa, spa, school, clinic, and agency owners in Bali and Indonesia
- ✓ HR or admin teams collecting candidate documents through WhatsApp
- ✓ Candidates who need to send a complete document package to a company
- ✓ New employees completing onboarding paperwork
- ✓ Teams that need clear status: complete, missing, or needs update
Work documents you can collect
Everything needed for applications, onboarding, and internal verification — in one clean flow.
- • KTP or the requested identity document
- • CV, diplomas, training certificates
- • Portfolio or work references
- • Contracts and onboarding forms
- • Health certificates when actually required
- • Work permit or visa documents when relevant
- KTP/passport when needed
- CV and contact details
- Candidate profile documents or photo
- Diplomas and transcripts
- Training certificates
- Licenses or professional permits
- Hygiene or safety certificates
- Work references
- Experience documents
- Contracts
- Internal forms
- Checklist of documents still missing
How it works
The company creates a checklist, the candidate uploads documents, and status stays clear.
Choose the documents needed for a role, application stage, or onboarding.
Share it over WhatsApp, email, or your internal workflow — no extra spreadsheet.
They see what is required and what is still missing.
HR or the owner sees what came in, what is missing, and which links are active.
Candidate documents stay safer
Work documents contain sensitive data. doki.help helps collect them with clearer access than ordinary chat.
Privacy and security are our top priority. Data is sent over HTTPS, access is restricted by database rules, and document links can be controlled. We do not sell data or share it for advertising.
Documents are not scattered across private chats; access is managed through accounts and links.
Files are sent over HTTPS and protected by database access rules.
See complete/missing documents and limit who can open files.
Candidate and employee data is not sold and is not shared for advertising.
Checklists, uploads, and document status stay in one place.
Why it beats WhatsApp or a regular cloud
doki.help is built for work-document workflows — not just file storage:
Define the documents needed for each role or onboarding stage.
See who is complete and who is still missing files.
Candidates upload through a link; HR does not need to hunt through chat files.
Sensitive documents are not spread across shared folders or private conversations.
Frequently asked questions
Is this a job board?+
No. doki.help is not a job marketplace. It helps companies collect and review candidate/employee documents after there is a hiring or onboarding process.
Who uses doki.help?+
HR teams, owners, admins, candidates, and new employees who need to send or review a work-document package.
Do candidates need an account?+
Candidate flows can work through a document link. To manage personal documents or file history, users can sign in to their own account.
Which documents should be requested?+
Only documents relevant to the stage: for example CV/certificates during application, then contracts or onboarding documents after acceptance.
What about KTP and sensitive documents?+
Ask for them only when truly required, explain why, and limit access to authorized people.
Can document status be tracked?+
Yes. The checklist helps show what has arrived, what is incomplete, and what may need updating.
Does AI/OCR automatically read documents?+
No automatic promise by default. AI/OCR recognition is used only when that feature is enabled and fits the applicable policy.
Why is it better than WhatsApp or spreadsheets?+
Because checklists, uploads, status, and access links are in one place — not scattered across many chats and files.
Ready to organize candidate and employee documents?
Create the first checklist, send one link, and see document status without chasing every chat.
Create a free checklist